Use caseWrite
Answer a questionnaire from the documents you already have
The questionnaire answered in Word: every question in its own wording and order, and a numbered source under every claim that names the document and quotes the passage.
- You start with
- The questionnaire — security, tender, due diligence, grant — as Word or PDF, in one folder with the policies, proposals and reports the answers live in.
- Time
- About two hours for thirty or forty questions.
- Your part
- More than half: clearing old documents, checking the answers that commit you, choosing edits. Finding passages and drafting are handed over.
What you'll end up with
- Every question in the wording and order it was asked, with an answer under each.
- A numbered source under every claim, so "where does it say that?" is answered on the page.
- A visible line between answers that stand on your documents and answers that do not — no quote, no cover.
An answer with no quote under it is the question to take to a colleague, not one to let a fluent paragraph cover.
How to answer a questionnaire from your own documents, step by step
Clear out what should not be quoted.
YouA superseded policy is quoted as happily as the current one. Move old versions and drafts out, or right-click them to keep the AI out. Ten minutes here prevents the worst mistake this workflow can make.
Probe the three hardest questions first.
You ask · MindMax answersAskWhat do our documents say about data retention for backups?
Before commissioning anything, ask the questions you are least sure of. A thin or out-of-date answer is a gap found while it is cheap — fix the folder or note it for a colleague.
Hand it over, with the questionnaire as the structure.
You ask · MindMax answersAskAnswer every question in this questionnaire from the documents in Policies, one section per question, in the questions' own wording.
@ the questionnaire and the folder. A document handed over as the structure is followed as written — headings word for word and in order, not renamed, merged or reordered. If it is long, ask for one part at a time.
Check the outline before anything is drafted.
YouIt comes back first: every question and the point each answer will make. Check nothing is missing, comment on answers heading the wrong way, and approve when it answers what you would.
Check the answers that commit you.
YouQuotes click back to their page. Check the ones stating a certification, number, date or promise — and any answer with no quote, the one most likely filling a gap with general knowledge.
Mark it up, and take only the edits you want.
You ask · MindMax answersComment where an answer is wrong, too confident or too long for the form, then revise from your comments. Edits come back grouped with reasons, as tracked changes; nothing changes until you accept.
Export to Word.
MindMaxEach citation becomes a numbered superscript linked to a source entry that names the document and keeps the passage. The Markdown copy stays in the folder as material for the next similar questionnaire.
Why it works here
Their structure, kept word for word
Hand the questionnaire over as the structure and every heading stays in its own wording and order — and you approve the outline before any answer is drafted.
MindMax Agent →Every answer shows its source
Answers quote the policy or report they rest on and click back to the page, so an unsupported answer is visible as one.
Ask questions across a folder →Citations that survive into Word
The file you send keeps a numbered source with the quoted passage under every claim — only edits you accepted are in it.
Export to Word and PDF →Also used here: Your folder as the knowledge base · AI revisions · Tracked changes · Guide: asking questions about your documents
Where it gets hard
- It does not fill in their form.
The export is your Word copy, laid out like the screen. If the questionnaire lives in a portal or a locked template, you paste the answers across yourself.
- Out-of-date documents produce confident wrong answers.
A quote from last year's policy looks exactly as authoritative as one from this year's. Step 1 is not optional.
- A question your documents do not answer still gets an answer.
Writing pulls towards a complete page. An answer with no quote from your folder is the signal — a question for a colleague, not something to send.
- Word limits are yours to enforce.
Put the limit in your instruction and your comments, then count. Forms that cut off at 250 words do not care what the draft intended.
- It cannot attest to anything.
It shows what your documents say. Whether the company actually does it is a claim you are signing, and checking that stays with a person.
- Scans need recognising first.
A signed policy that exists only as a scanned PDF has no text until you run recognition, and until then it cannot be quoted.